OFFICE ASSOCIATE OPTION 2 (TYPING)

Description

Agency : Department of Human Services

Opening Date: 01/05/2023
Closing Date/Time: 01/19/2023
Salary: Anticipated Salary: $3,367 - $4,552 per month.
Job Type: Salaried Full Time
County: Kankakee
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-75-21907

The Division of Developmental Disabilities is seeking to hire an Office Associate for the Shapiro Center located in Kankakee, Illinois to perform a variety of complex, specialized clerical information and assistance, keyboarding, record processing, secretarial and general office support functions. Gathers and researches data for supervisors. Answers phones, takes messages, receives, sorts and distributes incoming and outgoing mail. Organizes and maintains tickler and office filing systems. Determines proper format and modes of address.

• Performs a variety of complex, specialized clerical information and assistance, keyboarding, record processing, secretarial and general office support functions for Shapiro Center.
• Provides clerical assistance to the Training Director.
• Determines proper format and modes of address.
• Coordinates training for new employees within the department and introduces new professional staff to the Shapiro self-study training program.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill, and mental development equivalent to completion of high school and two (2) years of office experience.
• Requires ability to keyboard accurately at 45 wpm.

• Requires ability to follow oral and written instructions.
• Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Requires ability to work after business hours, weekends and holidays.
• Requires ability to travel.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• Requires ability to meet all agency vaccine/health-related policies and guidance.

Work Hours: Mon - Fri, 8:00am - 4:30pm
Work Location: 100 E Jeffery St Kankakee, IL 60901-5018

Division of Developmental DIsabilities

Shapiro Center

Staff Development
Agency Contact: [email protected]

Job Family: Clerical and Administrative Support

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care
• Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link:
https://www2.illinois.gov/cms/benefits/Pages/default.aspx

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]