Procurement Specialist

2020-03-26
Full Time

Description

POSITION SUMMARY: 

Sourcing/ Contract Specialist helps make the sourcing process of JFA more efficient. The Specialist builds relationships with suppliers, negotiating cost and developing agreements that ultimately help  JFA grow and become more profitable. Develops, coordinates, and administers contracts for products and/or services for one or more defined operating entities within the organizational structure. Negotiates, extends, and renegotiates contracts as appropriate. Serves as a primary point of liaison with contractors, monitors existing contracts for compliance with terms and conditions.


PRIMARY DUTIES AND RESPONSIBILITIES:

  • Build Relationships with Suppliers – The Specialist forms relationships with important suppliers in the industry to facilitate the sourcing process. It’s important that Specialists maintain relationships with their suppliers in order to ensure continual improvement in sourcing.
  • Negotiate Deals – Specialists are responsible for negotiating deals and contracts with suppliers. They negotiate pricing, quantity, and delivery schedules. Should anything change in the sourcing process, they’re responsible for renegotiating new contracts as well.
  • Draft Contracts – The Specialist then drafts detailed contracts to be reviewed by both their company and the supplier. They work in conjunction with legal council to include all of the details of their negotiation. Once the contract is complete they submit necessary paperwork and communicating contact deals with their company.
  • Understand Company’s Commodities – The Specialist must have an in-depth knowledge of their commodity industry. They have to understand the ins and outs of the commodity to know how to effectively source it, and they also have to have knowledge of all key players and suppliers in the industry.
  • Negotiates, establishes, and administers contractual arrangements and procurement proposals.
  • Analyzes and approves or rejects internal and/or contractor requests for deviations from contract specifications and delivery schedules.
  • Assesses contractor service value and product/service reliability relative to cost
  • Serves as a primary liaison with contracting representatives to ensure compliance with contract specifications and resolution of problems and issues, as they arise; arbitrates claims or complaints occurring in performance of contracts.

EDUCATION AND WORK EXPERIENCE:

  • Bachelor’s degree in Business Administration, Logistics and/or Supply Chain. Other disciplines might be accepted, depending on supply chain/procurement  knowledge and experience.
  • SAP ERP experience well desired, especially in MM - Material Management and PO management.
  • Advanced in data management and Microsoft software (Excel - Pivot tables, Vlookup and Macro plus PowerPoint. Access is a plus).
  • 5+ years experience required with expertise in procurement processes and best practices.
  • Experience with market trends, supplier economics, and benchmark sources.
  • Exceptional problem-solving and analytical skills required.
  • Strong negotiation and communication skills required.
  • Problem analysis and resolution at both a strategic and functional level.
  • Conflict resolution and mediation skills.
  • Ability to plan, develop and coordinate multiple projects/Bids.
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